Trusted by language schools across the US, including Alliance Française chapters, FLAM programs, and independent schools.
Running a language school shouldn’t mean drowning in spreadsheets
Between tracking enrollment, chasing late payments, scheduling classes, and pulling reports for your board, most school administrators end up with a patchwork of spreadsheets, email threads, and sticky notes. Something always falls through the cracks. A student’s payment gets missed. A class roster is out of date. A report takes three hours to put together the night before a meeting.
We built Kiwiversity because we ran a language school too, and we got tired of the patchwork.
The Credit Hours System Built for How Language Schools Actually Work
Most school software assumes every class is a fixed-term semester. Language schools don’t work that way. Students buy blocks of hours, use them across different classes, pause, resume, and renew on their own schedule.
Kiwiversity tracks tuition as credit hours from the moment a student enrolls through session completion, renewal, or transfer to another class. Teachers log their hours, invoices generate automatically, and credit balances update in real time. If a student is running low or a payment is overdue, the system flags it before it becomes a problem.
- Track credit hours per student, not just per class
- Automatic teacher invoicing based on hours taught
- Real-time payment and renewal alerts
- No manual reconciliation at the end of the month
Online Store
A fully integrated e-commerce storefront for classes, books, memberships, and donations. Every purchase flows directly into your Kiwiversity enrollment and billing records, with nothing to reconcile by hand.
Enrollment & Attendance
Manage student registration, class rosters, and attendance from one dashboard. New leads captured through your website flow straight into the system.
Billing & Payments
Online payments through your Stripe-powered store sync automatically with invoicing and past-due tracking. Know exactly who owes what, with no manual entry between your store and your books.
Reporting
Generate online, Excel, or PDF reports on demand. See enrollment trends, revenue, and attendance without asking anyone to pull numbers manually.
Integrations
Connect Kiwiversity to the tools you already use for email marketing, accounting, and communication.
From Purchase to Enrollment, Automatically
When someone buys a class, book, membership, or makes a donation through your store, Kiwiversity doesn’t just take the payment; it updates your school. Enrollment gets created, credit hours get applied, membership status updates, and the payment is logged, all without anyone on your team touching a spreadsheet. Welcome emails go out automatically too, to the student, the family, and your administrators, so nobody’s waiting on a manual follow-up.
- Every purchase updates enrollment, billing, and membership records in real time
- Automatic welcome emails to students, families, and school administrators
- No manual data entry between your store and your school records
- Powered by Stripe, fully integrated with your Kiwiversity account
Get Set Up in Four Steps
Tell us about your school. Class structure, student volume, and how you currently track credit hours.
We configure your system. Your classes, teachers, and billing rules get set up for you. No IT team required.
Connect your online store. Your Stripe-powered store for classes, books, memberships, and donations gets linked directly to your Kiwiversity account.
Start running your school on Kiwiversity. Enrollment, attendance, billing, and reporting, all in one place from day one.
Before Kiwiversity
- Enrollment tracked across spreadsheets and email
- Payments chased manually, month after month
- Reports built by hand the night before a meeting
- No visibility into which students are close to running out of hours
- Checks, cash, and Zelle payments tracked and followed up by hand
After Kiwiversity
- One system for enrollment, attendance, and billing
- Automatic payment tracking and renewal alerts
- Reports generated in minutes, not hours
- Real-time visibility into every student’s credit balance
- Payments processed online automatically, with the option to pass card fees to the buyer
Ready to Simplify Your School Administration?
Book a demo and see how Kiwiversity handles enrollment, billing, and credit hours for schools like yours.
Book a Demo
